Collaborative Task Management with Taskade

Flexible Planning With Taskade

Every problem is unique, and part of what defines us as creative professionals is the different ways we approach problems. What suits one person in one situation doesn’t suit another in another. This is where many planning apps fall down: they adopt one singular approach and expect users to fit around the app.

Taskade is different. Like the love-child of Trello, Notion, and Slack, Taskade uses a template approach to create a flexible planning system that you can use in whatever way you prefer.

When you open up Taskade, you’ll see some quick options: ‘blank,’ ‘weekly planner,’ ‘meeting agenda,’ and so forth. But there’s also a ‘more’ option that will give you access to the hundreds of templates Taskade supplies. There are dozens of template categories, and each category contains multiple templates that you can use to drive your planning process.

Whether you’re looking for a task list for launching on Product Hunt, a design system checklist, or a project scrum board, you’ll find the template ready and waiting for you.

If none of the predesigned options are right for the task at hand, Taskade gives you the option to create your own template from the basic building blocks of boards, actions, mind maps, charts, and lists.

Team Collaboration With Taskade

One of Taskade’s main strengths is its ability to work equally well for individuals and teams.

It makes sense when you’re evaluating a product that you do it on your own. But we encourage you to bring team members on board early in the trial because it’s when working with teams that Taskade really excels as a collaborative tool.

Once you’ve created a new planning project, you can invite your team, either by email or — if they’re already registered — by tagging them with their Taskade username.

You can assign tasks to individuals or multiple individuals (a much better option than the free-for-all you find in some to-do apps). You can also set deadlines for tasks so that everyone knows what the schedule is.

Team Chat on Taskade

Another area that Taskade excels for teams is the built-in real-time live chat. You can communicate with team members right in the project instead of jumping onto Slack or email.

For teams working remotely, or even just multi-tasking throughout the day, it’s a great way of ensuring that everyone has the information they need. As a result, mistakes are minimized, and best of all, there’s a written record that can be referred back to at any time.

Chat can be sent to the whole team, or direct messaged to an individual, so you don’t need to worry about filling up everyone’s notifications with messages that don’t apply to them.

Project Management With Taskade

If you’re working on a single project, then you probably know exactly where it is at all times. But for anyone working on multiple projects, it can be hard to keep track of everything. So Taskade has several different options for project managers.

The Mindmap section is one of the most useful parts of Taskade because it gives you a complete overview of everything in your project. You can see what has been completed and how much time it took — that way, you can assess how viable the timeline for your other tasks is.

Another great feature of Taskade is the activity feed. When one of your team makes a change to a project, it will pop up in your activity feed, and the next time you log in, you’ll see the status of your projects with a single glance.

Multi-Platform

One of our favorite aspects of Taskade is that it works equally well across different platforms. As well as the desktop web app, you’ll also find native apps in the iOS app store and the Android play store.

Syncing your account over different apps is awesome because ideas often occur at inconvenient times — on your commute, walking the dog. Even when you’re at your desk, it’s much handier to grab your phone and make notes than it is to switch to your browser and visit a site.

Easy Registration

If you’re feeling the pressure of a bulging inbox, or to-do lists on multiple post-its, then the last thing you need is another complex, confusing task to add to the pile.

Taskade is super-easy to get started with. Just click the ‘Sign up’ link in the top right of the site, and you’ll have three options: Sign up with Google, sign up with your email, or you can continue as a guest.

If you’re not sold yet, then continue as a guest — essentially a free trial — you can sign in properly later once your curiosity is satisfied.

Free to Use

Taskade is free to use on a limited basis. The free plan comes with 500Mb of storage and a maximum 25Mb file size. You can create individual tasks or whole projects, workflows, and custom templates and share tasks and projects with your team. That’s enough to help you make the most of Taskade for $0.

If you find that the generous free plan isn’t quite enough, paid plans start at just $5 per month. The paid plan gives you unlimited storage and bumps the maximum file size up to 250Mb. You have the same core features as the free plan; it’s just that they’re unlimited, which means you can do even more planning. In addition, the paid plan adds some handy extra features that are great time-savers, such as sorting tasks, creating repeat tasks, and bulk assigning tasks. Just look at how Taskade compares to similar tools.

Most professionals will get along with the free plan just fine, but $5 per month for unlimited storage is a great deal. On top of that, you have future premium features to look forward to, including a project revision history and a calendar view.

You can sign up to Taskade for free now, as a guest, with your email, or with Google.

WDD Staff

WDD staff are proud to be able to bring you this daily blog about web design and development. If there's something you think we should be talking about let us know @DesignerDepot.